Be prepared, feel confident, and make the most of your very first wedding planning meeting.
Before you sit across the table from your wedding planner, a little preparation can save you time, stress, and confusion. This blog walks you through the 7 simple steps to take before your first planning session — so you’re ready, relaxed, and excited.
- Be clear, but flexible — that’s the perfect combo
- Visuals speak louder than words: bring inspiration
- Budget + guest count = a big head start
- The more honest you are, the better the plan
- You don’t need to have it all figured out — that’s what we’re here for!
“Your first meeting with a wedding planner is the beginning of a beautiful journey. The more you prepare, the smoother and more enjoyable the ride becomes. Remember, it’s not about having every detail figured out — it’s about showing up with your dreams, your ideas, and an open heart. Let us help you turn those dreams into the celebration of a lifetime.”
Imagine this — you’re finally meeting your wedding planner. You’re excited, but suddenly, questions come rushing in: “What do I want?”, “What’s my budget?”, “Do I even know what style I like?”
Don’t worry — this is more common than you think.
We’ve met many couples who come with only excitement but leave with even more questions. So, we created a list to help you walk into that meeting like a pro. These are not just steps — they’re your power tools for a smooth wedding planning journey.
1. Have a Budget Range in Mind
You don’t need exact numbers, but knowing what you’re comfortable spending helps your planner suggest realistic ideas from the start.
2. Know Your Guest Count (Even if Roughly)
A small intimate wedding or a grand celebration — this changes everything from venue to catering. Have a ballpark figure ready.
3. Think About the Dates or Season You Prefer
Even if your dates are flexible, having a preferred season or month helps shortlist available venues and vendors.
4. Research a Few Inspirations
Pinterest boards, Instagram saves, or just describing what you love — visual cues help your planner understand your taste.
5. Decide Your Must-Haves & Non-Negotiables
Whether it’s a specific ritual, a DJ, or a traditional menu — list your top 3 things you must have on your big day.
6. Talk to Family (If They’re Involved)
Many weddings involve parents or elders in decision-making. Talk with them first to avoid surprises later.
7. Keep an Open Mind
You may have ideas, but your planner has experience. Be open to suggestions, trust the process, and enjoy the journey.